Wedding day roles to give your friends & family

planning advice

Oct 20

There is a key difference between roles to help you and those which create wedding day moments. It is important to note, some of the more ‘helping’ roles become more paramount if you are not using a planner. Delegation is key and trusting a friend or family member to be on ‘responsible mode’ will help your wedding day flow seamlessly, taking the pressure off you. Don’t worry - they will still bring the energy and will love taking something off your plate!

Coordinator

It’s a good idea to ask one of your girls and one of his guys to know the wedding day timings. Print off the schedule and be the go-to-person to ask if any guests have queries on where they need to be. If you are not using a planner, this person may well have to hurry up HMUA and chase up guest transport.

Master of Ceremonies

If you are using a planner or on-the-day coordinator they should ask meet your MC to chat through key announcements during the day. Not using any support? Then be sure your MC has met the catering team as much of the day runs on their timings. The MC must have a print out of the day’s schedule.

Reader

A symbolic ceremony opens up so many options for how you can involve friends and family in the service. Having said that, civil and Catholic services can include personal readings as well. Be sure to check with your Priest or town hall representative that a personal reading can be weaved in.

Speech-maker

The most important factor is that if someone plans their speech to last 7 minutes, that it actually does takes 7 minutes! Too many lengthy speeches kills the vibe; plus, catering will be having a fit in the kitchen if speeches roll on and the planned time for their food has passed. Italian food is made fresh and keeping to timings really is very important. Your planner will keep you on track but if you do not have one, then ask the MC to remind people subtly (or not so subtly!) to keep to their slot.

Dancefloor usher

If you’re having a first dance, then know who to nod to when you want friends and family to join you on the dancefloor. Often people hold back despite the invitation and you can find yourselves alone out there for longer than you want!

Key Contact

Nominate someone who will be arriving a couple of days before the wedding to be the key contact for guest travel. Should someone get stuck at the airport or need additional directions to their accommodation it is handy to know you won’t need to filter these calls. This person could also pop to the supermarket and pick up some welcome snacks and drinks to be at their accommodation, if off-site.

Guest-care

Particularly for the older guests, have a caring someone keep an eye - international travel, loud music, wedding day bustle can be overwhelming. It sounds obvious, but Great Aunt Sue might be ready to leave, struggling with the noise and the full swing of the wedding to confidently ask for a shuttle or taxi. A pre-word with someone in the bridal party to keep an eye on guests who might need a little support is a thoughtful touch.

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